Find the best meeting time across multiple time zones. Add participants with their availability and find overlapping slots.
What Is Meeting Scheduler?
A meeting scheduler finds available time slots that work across multiple participants in different time zones. Coordinating meetings across time zones is one of the most common scheduling challenges in remote and global teams — 9 AM in London is 4 AM in New York and midnight in Auckland. Without a tool, finding overlap requires manually converting and comparing each person's availability.
This tool maps each participant's available hours to a common timeline (UTC) and identifies overlapping windows where everyone is available. It then displays those windows in each participant's local time, so the meeting time is clear for everyone.
Free users can compare 2 participants across 6 time zones. Premium adds unlimited participants, all 15 supported time zones, every matching slot (not just the first 5), and a ".ics" calendar file download for any slot so you can add it straight to Google Calendar, Outlook or Apple Calendar.
How to Use This Tool
Add yourself with your time zone and available hours.
Add other participants with their time zones and availability.
Set the meeting duration.
Click "Find Available Slots" to see overlapping times.
Each result shows the meeting time in every participant's local time. Premium: download any slot as a calendar file.
Tips & Best Practices
Be generous with your available hours to maximise overlap possibilities.
For large groups, you may not find a slot where everyone is in normal hours — prioritise the majority.
Consider rotating meeting times to share the burden of early/late meetings fairly.
Account for daylight saving time — some time zones shift by an hour seasonally.
Common Use Cases
Scheduling meetings with colleagues, clients or partners in different time zones.
Finding available time slots for remote team stand-ups and sync calls.
Coordinating international calls and conferences.
Planning calls with overseas family or friends.
Frequently Asked Questions
How many participants can I add?
Free users can compare 2 participants across 6 time zones. Premium supports unlimited participants across all 15 available time zones, plus .ics calendar file export for any matching slot.